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Church of St. John the Evangelist
Vestry Meeting Minutes
Tuesday, June 9, 2009
Present: Father John Martin, Karen DiPaolo, John Elliott, Fran Kramer (Rector’s Warden), Shelly Lapish, Walt Marvel, Jerry Rhoades, June Varas, Bob White, and Trina Zema.
Regrets: Tammy Morgan.
The Meeting was opened at 7:00 p.m. with concerns, followed by prayer led by Father John.
The Minutes from the May 17, 2009 Meeting were approved as presented.
Accounting Warden’s (Treasurer’s) Report for May 2009: was approved as presented. As of now the profits from the Strawberry Festival were $4732.13. It was felt that we need to get the ad book started earlier to garner more profits there.
Interim Rector’s Report: Father John will be on vacation in late July. The Rev. Leslie Evans will be the celebrant and preacher on July 26th and August 2nd. Fr. Martin noted that the recent Bible study was well attended.
Senior Warden’s Report: Fran suggested we send thank you letters to the young people who were doing Community Service work for their participation in the set up of the Strawberry Festival. Walt added that we also send a letter of thanks to the Tinicum Fire Department for their work in controlling traffic.
COMMITTEE REPORTS:
Religious Education: Fran reported that Tammy needs help in setting up for the V.B.S. during the week prior. They also need fake trees and a pup tent for the scenery. Flyers were distributed throughout the “Village” announcing the V.B.S.
Outreach: We received a thank you note from E.C.S. for participating in E.C.S. Sunday. It was agreed that the presentation was very good.
Hospitality: Trina noted that people have been signing up for the coffee hour following the 10 a.m. service. We will be having a little extra for Father’s Day- June 21st which is also the date for the parish picnic.
Property: John Detwiler installed the lighting for the outside sign (cost- $200). The carillon has been repaired and is now up and running. The final cost was $811. $300 was moved from the Clara Karlesses Memorial Fund to help cover costs. Walt installed all of the new fire extinguishers. Walt and his wife Linda cleaned the carpet.
Memorial Garden: Father Martin and the Vestry discussed the matter that only natural flowers should be used in the garden, rather down artificial ones. There was no vote or decision made.
Stewardship: John E. has put together the annual appeal letter to be sent to former members and those who no longer are able to attend Church on a regular basis, but may wish to contribute financially in some way. It will be mailed out shortly.
Evangelism: We need to have welcome packets to give out to visitors. The packet would include the welcome brochure the Discernment Committee is putting together.
Finance: A note will be put in the Evangelist for people to keep up their pledge giving as receipts have been down.
Liturgy: Shelly will be scheduling just two acolytes/servers each week at 10 A.M. throughout the summer.
Discernment: John E. passed out drafts of the Position Profile Document which will be sent to potential candidates for priest-in-charge. The first page will be tweaked by Fran and Fr. Rice. The Vestry reviewed the 2nd page (Responsibilities/Skills) requirements and recommended a few changes. It was noted that Jill Mathis knows of two candidates who are very interested in a part time priest-in-charge position.
NEW BUSINESS: We will be scheduling a Flea Market with snacks sale on Saturday, September 26th. NOTE: The Flea Market has been re-scheduled for sometime in 2010.
CALENDAR:
V.B.S will be held from Sunday, June 28th thru Thursday, July 2nd from 5 pm – 8 pm.
Sunday, Sept. 13th- Bishop Lee Visitation with Confirmation and Baptism – 10 am.
The Delaware Deanery will be having a picnic for all member churches at Trinity Church, Boothwyn in the fall.
The next Vestry Meeting will be held on Tuesday, September 8th at 7 PM unless deemed otherwise.
The Meeting adjourned with the Lord’s Prayer at 8:15 p.m.
Respectfully submitted,
John Elliott, Clerk for the Vestry